Navigating your ITK Transition: FAQ

In February SAP announced that it was ending support for the Integration Toolkit (ITK) effective December 31, 2023. Here are all the details that are currently available about this change.

When is End of Support for ITK?

In February we wrote about SAP’s announcement that they were ending support for the SAP Ariba Integration Toolkit (ITK) on Dec. 31, 2023. At that time, we had limited information on what that transition would entail. Now we have more information on what navigating your ITK transition might look like.

What does end of support mean?

End of support means SAP Ariba ITK will not be supported by SAP Support or SAP Services after December 31, 2023.

  • Before December 31, 2023:
    • Only critical security issues will be addressed between now and December 31
    • ITK has been removed from all SAP official download sites
    • There are no planned releases for SAP Ariba ITK
    • Effective January 1, 2024:
      • There will be no new features or bug fixes provided, and there will be no enhancements for security or compliance to the latest standards.
      • ITK will not ‘stop’ working immediately, but if any issues arise with integrations which require any type of support from SAP resources, there will be no support provided and your integration capabilities may be lost at that time.

What are the migration options to replace the current ITK Tool?

If you run an SAP ERP:

Managed Gateway for Spend and Network

This is the simplest transition. You would use the Managed Gateway for Spend and Network (formerly known as the Cloud Integration Gateway or CIG).

If you run a non-SAP ERP:

These are the two SAP Provided Options:

1. Business Technology Platform (BTP) Integration Suite – ITK

Using the SAP Integration Suite on BTP.  This package provides a tool that is easy to use and configure.

It consists of four Integration Flows (iFlows) – two each for the SAP Ariba Strategic Sourcing Suite and Operational Procurement applications to provide for the upload and download of the required master and transactional data. The iFlows transfer the data between the customer’s hosted SFTP site and the Ariba applications.

The SAP Integration Suite on BTP is published and available on the SAP API Business Hub community and can be accessed here.

2. Business Technology Platform (BTP) ITK Lite 4 Procurement

This ITK Lite 4 Procurement solution powered by BTP allows buying organizations to integrate their ERP systems through a SFTP channel with an SAP Ariba cloud solution. This solution includes:

1. Import Events from ERP SFTP Folder to Ariba

2. Export Events from SAP Ariba into ERP SFTP Folder

This is a very similar option to the original ITK solution, but with an included UI. It is easy to implement and customizable for many straightforward customer requirements.

To determine if your organization is a candidate for using BTP Lite versus the full BTP Integration Suite you should reach out to your SAP AE or work with a qualified SAP Ariba Partner to determine your use cases.

Other Non-SAP Options:

1. Third-Party Integration Tool ITK Replacement (Custom Build)

Customers have the option to replace the existing Ariba ITK tool with another tool that has similar functionality – either building in house or working with a 3rd party integration provider.

For more detail, see the SAP provided documentation on replacing the SAP Ariba data transfer tool with your own tool from the SAP Help Portal

How will this affect existing integrations?

It depends.

The good news is that for most very little will change as the data integration in Ariba will generally remain the same.

Whether a request comes in via ITK or BTP makes no difference to Ariba. Ariba only needs the realm and authentication information to sign in and trigger the event. As a response, the generated output is shared with the same incoming request.

What is the cost structure for BTP?

Unfortunately, there is no longer a “free” option such as an ITK tool provided and supported by SAP.

And, while we can’t give you an exact cost structure because there are many variables, the SAP BTP license can be either a standard subscription and/or pay-as-you-go model.

You can get some more details on the price of each of those license models here.

There is also an option to get started right away with the free tier model that you can access as part of the pay-as-you-go subscription for BTP Integration Suite. You can read more about this option here

For more exact cost data for the SAP provided options, you will need to contact your SAP Account Executive.

How long will the upgrade take?

That depends on various factors, including the complexity and number of integrations.

  • 8 – 16 weeks for the Business Technology Platform (BTP) Integration Suite – ITK.
  • 4 – 10 weeks of full-time engagement for the Business Technology Platform (BTP) ITK Lite 4 Procurement.

A trusted SAP Partner will help you determine which option is best for you, both time and cost-wise.

Why is timing important?

It is crucial to make a transition plan to complete your migration before December 31, 2023, as not all SAP Ariba ITK integration issues can be resolved without SAP Support or Services.

Additionally, ITK may not adhere to the latest security requirements which can leave your organization open to risk. Beginning this project before December 31st will help you avoid any breakdowns in your ITK-based integrations.

Why CCP Global?

CCP Global has worked with many companies on ITK upgrades, from simple to complex. In addition to helping you navigate the options that make sense for your organization, both technical and financial, we are integration experts and will ensure that all integrations are tested and working as expected as part of the BTP upgrade process.

Need advice on your ITK transition?

We offer a free consult to evaluate your options.